Working with the Deal Tracker Pipeline
The Deal Tracker Pipeline represents FindBob’s step-by-step deal tracking process from start to finish. Unlike regular pipelines, the Cases move to each stage automatically based on activity from the retiring and successor financial advisors involved in the Case.
You can access the Deal Tracker pipeline by clicking the dropdown of pipeline names and clicking Deal Tracker.
The Stages of the Deal Tracker Pipeline
The pre-defined stages of the Deal Tracker pipeline represent a path from initial Matching to Negotiating between two financial advisors who have commenced engaging within a Deal Room.
There is no-need to move a Case manually through the pipeline stages as the activity is determined by the retiring/selling and successor/buying financial advisors Deal Room activity.
Let’s explore the the different pipeline stages within the Deal Tracker:
Matching - the Retiring FA has completed creating their deal room and has been presented with suggested matches. Each case in this stage represents a match that is being reviewed by the Retiring FA.
Invited - the Retiring FA has invited the Successor FA to review their Deal Room and is awaiting the Successor FA to respond with an expression of interest and answers to the provided knockout questions
Reviewing Proposal - the Retiring FA has now received the expression of interest from the Successor FA and has been notified to review the Retiring FA to confirm if they’d like to proceed to the next stage
Shortlisted - as the Retiring FA evaluates proposals those that have been identified as the most promising candidates will be selected and advanced to the shortlisted stage from which the Retiring FA will then select who will receive an NDA.
NDA - Out for Signature - the Retiring FA has requested that the Successor FA complete a blind mutual non-disclosure agreement. That is, the Successor FA will digitally receive the NDA for e-signature as the Receiving Party and return back to the Retiring FA for execution.
NDA - Awaiting Seller Signature - the Successor FA has completed signing the Receiving Party sections of the NDA and have returned back to the Retiring FA for execution. The Retiring FA will evaluate the contents of the NDA and determine whether to proceed with execution.
Negotiating - Both Retiring FA and Successor FA have confirmed their interest in one another and can safely begin negotiations on or offline knowing that they’ve put an NDA in place to protect both parties interests.
The Deal Tracking Case
Similar to other Pipeline Cases, Deal Tracker Pipeline Cases contain important information regarding the specific opportunity. Like regular cases, Deal Tracking Cases contain details on the case and activity information.
Unlike regular cases the Primary Advisor is the Retiring FA, or the owner of the Deal Room. The Successor FA is listed in the Related tab of the case.
There is also a unique tab only present in Deal Tracking Pipeline Cases called Deal Info. The Deal Info tab summarizes the progression of the Case through each of the stages and provides unique insight into specific stages.
The following are some of the unique details shared in the Deal Info tab:
In the Reviewing Proposal stage the written expression of interest sent by the Successor FA is displayed
The timestamps of when the NDAs have been executed are shared
Downloadable fully executed NDA by both parties
The type, date and time of any scheduled meetings between the FAs are shared in the negotiating stage.
How Should I Use Deal Tracking Cases?
The way you use the Deal Tracking Cases will be dependent on the goals you are trying to achieve with the Financial Advisors and your business.
In addition to keeping track of important information in the activity section you may elect to graduate a Deal Tracking Case to another pipeline. Your business process likely includes other steps in the process. For example, once two FAs graduate to the negotiating stage you can move the Deal Tracking Case to a new pipeline.
When used in combination with Pipeline Reports the Deal Tracking Pipeline is a powerful tool to measure how effective your overall efforts have been to support deal flow.
Whether the process is simple or complex work with the FindBob Customer Success Team to design how you want to achieve your objectives using Pipelines.